Category: AF Careers

• Preparation and input of Operative weekly wages for all companies
• Complete direct hours / late report
• Collation of sub-contractors time sheets and sending to agencies for all companies
• Update and keep staff absence records accurately
• Setting up new starters on Sage Payroll and Sage HR and processing leaver documentation and final payments
• Processing SSP, SMP, national insurance, income tax and other statutory deductions
• Calculation of monthly overtime hours to CSDi
• PAYE payment preparation
• Administer to Year End Payroll procedures, issuing of P60s and P45s to leavers and update payroll record
• P11D administration
• AOE payments / pension payments
• ECIS, BUPA and pension administration (list is non-exhaustive)
• Issuing petty cash, posting and reconciliation to both daily cash book and petty cash tin
• Credit card receipt breakdown / coding
• Daily cash posting
• Carry out regular reconciliations – supplier statements, direct hours, cash books, nominal etc
• Assistance with annual account audit
• Assist with personnel filing
• Payroll archive maintenance
• Maintain confidentially

• Assisting GFD/CSDi in accounts administration and ensuring deadlines are met
• AOE payments / pension payments
• Cash flow monthly forecast to CSDi
• Credit card receipt breakdown / coding
• Daily cash book posting
• Purchase ledger administration
• Assist with purchase ledger invoice queries
• Carry out regular reconcilliations – supplier statements, direct hours, cash books, nominal etc
• Supplier BACS payments
• Collation of non-conformance records, updating supplier master records and marrying to credit notes where necessary
• Updating and maintaining Efacs supplier parts database re current prices and discounts
• Aged creditors and housekeeping
• Ensure debit balances are investigated and resolved monthly
• R&D claim preparation
• Assistance with annual accounts audit
• Accounts archive maintenance
• Share telephone answering role

This position will also provide back up for Payroll which will include operative weekly wages for all companies, completion of direct hours/late report, collation of sub- contractors time sheets and sending to agencies for all companies, PAYE payment preparation, issuing of petty cash, posting and reconciliation to both daily cash book and petty cash tin and assisting with personnel filing.

•  Manage, control and ‘own’ the Commissioning aspect of given contracts ensuring compliance with agreed build   specification and Company design criteria.
•  Give technical support to the Applications Engineer and clients where applicable.
•  Review the technical documentation of contract systems to understand their functions.
•  Prepare and communicate weekly work schedules for effective management to sub-contract partners and senior management team.
• Communicate variations and deviations to take account of contract amendments, contract delays or failures and liaise revisions in an appropriate manner ensuring these are on time and in line with required contract dates.
• Prepare detailed documentation for the various Testing stages.
• Writing project commissioning plans that detail the project’s scope, task schedules and key documents
• Support collaborative cross-team communication.
•  Develop a library of standardised documentation.
•  Mainly based within the Engineering Department at our site in Sutton-in-Ashfield, visits to different remote client sites to oversee the testing of equipment may be necessary/required
• Review test results and prepare test reports to confirm compliance with technical specifications
• Work with engineering and operating groups to schedule tests
•  Use the technical labour efficiently from the planning stage to execution on site.
•  Recommend viable solutions to reduce costs as well as improve processes and product quality.

If you have proven experience working as a Commissioning Engineer/Manager, are proficient in all Microsoft Office applications, have sound knowledge of Switchgear installations, excellent organisational, time management and communication skills and a valid driving licence please apply by downloading the application form below. 

• Support the Design Manager in meetings, both in house and at client sites. Provide technical support for sales team members for achievable theoretical designs of new projects for quotation purposes. Assist engineering in the design and selection of products, for technical communicating solutions
• Ensure the utilisation, productivity, and efficiency of the resource available
• Ensure work carried out complies with contract programmes
• Designs to specification and quality standards within allocated timeframes
• Site commissioning and IST Testing as required
• Ensure the health & safety and good housekeeping of the working environment
• Ensure all required personnel work safely
• Monitor the procurement of al materials to ensure the company secures the best possible prices for major materials
• Respond to any concerns regarding engineering, parts, and people; both in the department and on site as appropriate
• Attend regular review meetings with the Design Manager to plan work priorities
• Attend other meetings and training a scheduled, required or requested as may arise. Meetings, design and programming works may be office based or elsewhere and will require spending periods of time away from home

To adhere to the Job Pack information, including signing Job Pack forms.

• To refer to and follow the Company Personnel Instructions where appropriate.

• To remain on the job in a productive role.

• To assist the Works Supervisor and Lead Operative and mentors.

• To listen to the mentors and develop skills.

• To inform Works Supervisor, Lead Operative and mentors of any urgently required equipment.

• To inform Works Supervisor, Lead Operative and mentors of any concerns

• regarding parts/build/people/equipment.

• To effectively maintain the tidiness, safety and cleanliness of the work areas.

• As required sign for the receipt of delivered goods, deliver goods to the required area, forward any signed paperwork to the Works Supervisor

• Working closely with the Manufacturing Team, Works Supervisor, Lead Operatives, mentors other Works Operatives and in addition the Applications Engineers, Contracts Engineer and Engineering Director at all times.

• Attend meetings as required/requested.

• Comply with the requirements BS EN ISO 9001 quality system.

•  To adhere to the Job Pack information, including signing Job Pack forms.
•  To refer to and follow the Company Personnel Instructions where appropriate.
•  To remain on the job in a productive role.
•  To assist the Works Supervisor and Lead Operative.
•  To give guidance and support to sub-contractors.
•  To discuss opportunities to increase productivity with the Works Supervisor and Lead Operative.
•  To inform Works Supervisor and Lead Operative of any urgently required equipment.
•  To inform Works Supervisor and Lead Operative of any concerns
•  regarding parts/build/people/equipment.
•  To effectively maintain the tidiness, safety and cleanliness of the work Areas.
• As required sign for the receipt of delivered goods, deliver goods to the required area, forward any signed paperwork to the Works Supervisor
• Working closely with the Manufacturing Team, Works Supervisor, Lead Operatives other Works Operatives and in addition the Applications Engineers, Contracts Engineer and Engineering Director at all times.
•  Attend meetings as required/requested.
• Comply with the requirements BS EN ISO 9001 quality system

• To adhere to the Job Pack information, including signing Job Pack forms
• To refer to and follow the Personnel Instructions where appropriate.
• To remain on the job in a productive role
• To assist the Works Supervisor and Lead Operative
• To give guidance and support to sub-contractors
• To discuss opportunities to increase productivity with the Works Supervisor and Lead Operative
• To inform Works Supervisor and Lead Operative of any urgently required equipment.
• To inform the Works Supervisor and Lead Operative of any concerns regarding parts/build/people/equipment
• To effectively maintain the tidiness, safety and cleanliness of the work areas 
• As required sign for the receipt of delivered goods, deliver goods to the required area, forward any signed paperwork to the Works Supervisor   
• Working closely with the Manufacturing Team, including the Works Supervisor, Lead Operatives, other Works Operatives and in addition, the Applications Engineers, Contracts Engineer and Engineering Director at all times.
• Attend meetings as required/requested.
• Comply with the requirements BS EN ISO 9001 quality system.

• Match delivery notes to invoices.
• Match credit notes to non-conformance or returns notes.
• Process and match purchase invoices and credits onto the EFACS system ensuring nominal coding is correct.
• Ensure copies of CAPEX, disposal and pre-payment invoices are sent to the Finance Controller.
• Working with the ledger clerks and order originators resolve any queries re purchase invoices.
• Assist the CSD to process all received purchase invoices/credits by 15th of following month where possible.
• To maintain a first-class level of customer service ensuring that all customers are treated efficiently and in an appropriate manner.
• CSD KPIs.
• Attend meetings as required/requested.
• Responsibility for complying with and implementing the Q&E management system within their area of activity.

• Produce operative offer letters and employment contracts for new starters.
• Coordinate new joiner arrangements with agencies, HR, IT and Reception.
• On-boarding new operative employees to AF Group including managing the right to work checks, delivering inductions, processing new starter paperwork and off-boarding as and when required.
• Completing reference checks for all new employees.
• Updating trackers including new starters, recruitment and absence management.
• Ensuring all return-to-work forms are completed and uploaded to the relevant employee file.
• To administer people changes including promotions, transfers, pay changes, job titles.
• To support payroll administration, including checking of new starters / changes on Sage Payroll.
• To provide payroll operative cover as and when required.
• To assist the HR Manager with ad-hoc projects.
• To ensure personnel files are kept up to date (Sage, SOTER Web, Electronic and manual).
• To sift candidates and arrange interviews for AF Group employees (including any staff subcontractors).
• To act as point of contact for agencies as and when required
• To issue new ID cards and maintain locker database
• To maintain confidentiality on all HR matters
• To assist with both external and internal training administration as and when required.
• Monthly update of safe in reception with emergency contact details for all employees across the AF Group.
• To carry out any other HR admin/support within the post-holders capability
• Actively promote team working and the successful operation, maintenance / creating of applicable procedures, standards and work instructions.
• Responsibility for complying with and implementing the Q&E management system within their area of activity.

• To prepare copperwork drawings based on the fabrication design, supplied by AF Fabrications and the engineering standards.            Prepare CNC programmes using the RADAN interface.  It is important for the timely creation of such drawings to allow for just            in time copperwork for the assembly areas.

• To develop a database / library of standard products based on standard fabrication principals.

• To work in a timely manner to achieve production start and target dates.

• Responsible for complying with and implementing the Q&E management system within area of activity.